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General Statement of Duties:
Under general direction, is responsible for the day-to-day responsibility for planning, implementing, managing, and controlling all financial-related activities of the company. The Chief Financial Officer reports directly to the Executive Director, or designee.

Job Function

• Develop accounting, financial, investment, and debt management policies.
• Remain technically competent and staying current with GAAP, primarily Governmental Accounting Standard Board (GASB) pronouncements, relating to accounting.
• Monitor, review and interpret the timely preparation/distribution of financial reports/statements and bank reconciliations – monthly, quarterly, an annually.
• Review and evaluate accounting internal control, taking corrective actions, as appropriate.
• Lead/facilitate the formal review, evaluation, and documentation of the Authority’s system of accounting internal control resulting in Accounting Policy and Procedures Document.
• Stay current with financial reporting standards, primarily GASB statements relating to financial reporting and relevant state law (Public Funds Investment Act/Bank Depository).
• Review and approve all legal documents involved in Bank Depository Agreement.
• Establish Cash Flow reporting structure.
• Prepare Quarterly Investment Report and sign affirming compliance with PFIA and Authority policy.
• Monitor interest rate risk, credit risk, and appropriate levels of collaterization.
• Lead the process in the issuance of bond, including the preparation of the financial plan, participating in presentations to Insurance Companies and Credit Rating Agencies, reviewing and approving the Official Statement.
• Influence the maintenance/improvement of the Authority’s credit rating.
• Monitor the Authority’s compliance with bond covenants within the Bond Resolution.
• Communicate with the External Auditors about any significant events/changes in Authority’s operation for the year under examination and/or complex issues arising during the course of the audit.
• Execute the Management Representative Letter.
• Review Toll & Revenue studies, forecasts, and provide projections for future revenue.
• Other duties as assigned.

Supervisory Responsibility:
Directly: May supervise consultant staff.

Work Environment:
Works regularly under desirable conditions with some disagreeable features; work is usually in the confines of an office or automobile within the boundaries of the Authority. The pressure of the job is extensive. Work schedule may include working evening and/or weekend hours. Work having low health hazards, such as exposure to office equipment, computer, etc.

Minimum Qualifications and Requirements:

1. Bachelors Degree from an accredited college or university with major course work in Accounting, Finance or in a related field.
2. Preferred Qualifications: Certified Public Accountant (CPA) or Certified Government Finance Officer (CGFO) or Local Government Project Procedures (LGPP).
3. Ten (10) years of increasingly responsible professional experience in the area of a local or state government field including.
4. Must possess a valid Class “C” Texas Driver’s License or obtain a valid Class “C” Texas Drivers License within thirty (30) days after becoming a resident of the State of Texas.

Independent Action:
Job requires the ability to make decisions and to assume responsibility for himself and others responsible to him.

Initiative and Innovation:
Responsibility for the acquisition of Chief Financial Officer requires the exercise of some ingenuity to do unusual and complex duties. General supervision is available at most times, but is expected to work out his/her own problems as a rule.

Management Planning:
The Financial Officer must have an overall knowledge of the Authority’s policies, procedures and plans. Long-range plans must be made and followed as faithfully as possible. Usually guides and precedents are available, but may be required to select between clear-cut alternative.

Deadlines:
Deadlines are daily, if not met it will affect the internal operation of the Authority.

Interaction with Others:
Frequently has contact that require interaction with citizens, external companies or private and public agencies. Must utilize the utmost tact, diplomacy and professionalism when dealing with issues of a sensitive and urgent nature.

Impact of Duties:
Severe: Involves maintaining operations as efficiently and as effective as possible to due the impact on project or facility construction and funding schedules.

THE ABOVE DUTIES DESCRIBE THE MAIN FUNCTIONS OF THE JOB AND IS NOT TO BE CONSIDERED A DETAILED DESCRIPTION OF EVERY DUTY FOR THE POSITION.

Job Summary:

Administrative Assistant I Performs general administrative office support-related duties. Work requires contact with vendors, consultants/contractors, and the general public. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Administrative Assistant II Performs general administrative office support-related duties. Coordinates activities for one or more projects and/or specialized programs. Work usually involves some confidential and sensitive correspondence and communication. Work requires contact with the board of directors, local government officials, vendors, consultants/contractors, and the general public. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Administrative Assistant III Performs advanced administrative office support-related duties. Coordinates activities for one or more projects and/or specialized programs. Work usually involves some confidential and sensitive correspondence and communication. Work requires contact with the board of directors, local government officials, vendors, consultants/contractors, and the general public. Employees at this level perform work independently on assignments and issues are rarely referred to the supervisor.

Essential Job Functions:

Administrative Assistant I

1. Performs general office clerical work such as open/sort mail, order office supplies, files correspondence.
2. Processes, distributes, routes and files information, records and documents.
3. Performs receptionist duties to include answering phones, routing calls, taking messages and providing public information in a courteous and professional manner.
4. Responds to inquiries in a professional manner providing accurate public information about services without disclosing confidential or unauthorized information.
5. Coordinates travel arrangements for staff and board members.
6. Obtains informal quotes for office equipment and supplies.
7. Obtain quotes or informal bids from vendors for supplies and services.
8. Monitors the HCRMA website to ensure information is current and notices are posted.
9. Prepares Purchase Order for approval by the Executive Director or his designee.
10. Coordinates and schedules meeting with Board Members.
11. Assists other departments with administrative duties.
12. Performs other job responsibilities as assigned.

Administrative Assistant II

13. Coordinates overweight/oversized permit program with staff and administrative agent.
14. Coordinates and schedules meeting with contractors, consultants, utility companies, governmental agencies, and the public.
15. Ensures project, right-of-way, and administrative files are complete and in accordance to records retention policies and procedures.
16. Coordinates public posting of all public meetings in compliance with Texas Open Meetings Act and Federal guidelines.
17. Compiles agenda items for board meeting packets.
18. Assist Departments in preparing agenda items.
19. Trains external end users (companies and brokers) on the overweight permit system.
20. Performs other job responsibilities as assigned.

Administrative Assistant III

21. Responsible for proper administration and disposition of records in in accordance with Local Government Records Act
22. Processes invoices and right-away requests for payments. Makes sure invoices are properly supported.
23. Maintain electronic check register for bank accounts; codes account payables and prepares monthly expense report.
24. Files Personal Financial Statement and Conflict of Interest Disclosures for Board Members; maintain Board Member Files; and track term expiration dates.
25. Coordinates and processes contract executions.
26. Leads the work of administrative staff in overseeing daily administrative operations and trains other administrative staff.
27. Maintains asset listing and performs annual inventory checks.
28. Performs other job responsibilities as assigned.

Competencies:

• Job requires a valid Texas Class C Drivers License.
• Certified in Texas Department of Transportation Local Government Project Procedures.
• Ability to communicate effectively both orally and in writing in English and Spanish.
• Desktop publishing procedures and applications.
• Maintains effective working relationship with others.
• Prepares correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Knowledgeable with recordkeeping and records management.
• Evaluate products, equipment and material.
• Follow verbal and written instructions.
• Maintains composure when handling problems, stressful situations, continuous change or unexpected developments.
• Prepares and maintains confidential and sensitive records, files and reports
• Knowledgeable with Microsoft Office.

Education: Job requires an accredited high school diploma or GED equivalent.

Work Experience:

Administrative Assistant I

• 1 year in administrative or clerical support, customer service, or related experience.
• College education or relevant technical training may be substituted for experience on a year per year basis.

Administrative Assistant II

• 2 years in administrative or clerical support, customer service, or related experience..
• College education or relevant technical training may be substituted for experience on a year per year basis.

Administrative Assistant III

• 3 years in administrative or clerical support, customer service, or related experience.
• College education or relevant technical training may be substituted for experience on a year per year basis.

Physical Demands:

• Lift up to 20lbs at a time and frequently lift or carry objects up to 10 lbs.
• Move/Push modular furniture around.
• Sitting for prolonged periods of time.

Working Conditions:

Work is primarily indoors with a 5-day, 40-hour work week. Employee may at times work evenings, weekends, and holidays. Employee may also be contacted during off-duty hours and required to report to work for emergency conditions.

Equipment:

The Authority will provide safety equipment and necessary tools to perform job duties.

Deadlines:

Must comply with all deadlines. If deadlines are not met, it will affect both the internal and the external operation of the Authority.

Interaction With Others:

Frequently has interaction with the Board of Directors, the public, colleagues, contractors, and vendors.

Confidentiality of Work:

Preparing and maintaining confidential and sensitive records, files and reports. Discretion and integrity are required for the job.

Consequence of Error:

Responsibility for high factual accuracy or the exercise of sound judgment is required. Thoroughness and reliability are essential because of the detailed nature of the work. Mistakes may cause considerable financial loss to the Authority.

THE ABOVE DUTIES DESCRIBE THE MAIN FUNCTIONS OF THE JOB AND IS NOT TO BE CONSIDERED A DETAILED DESCRIPTION OF EVERY DUTY FOR THE POSITION.